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Tips for hosting a successful virtual award ceremony

by Ethan More
virtual award ceremony

Award ceremonies are a time to celebrate achievement and reflect on the hard work that got you there. They’re also an opportunity to get dressed up, share some laughs with friends, and enjoy a few hours of well-deserved recognition. But what happens when the event is virtual? Many of the same traditions can be carried out, with a few essential adjustments. Here are some tips to ensure your virtual award ceremony is a success.

1. Let Team Members Suggest Categories and Nominees

If you’re in charge of organizing the event, it’s essential to get input from your team members. They’ll be more invested in the ceremony if they say what categories are being awarded and who is nominated. You can do this by sending out a survey or meeting to discuss ideas. Make sure to give everyone plenty of time to submit their suggestions, and then compile a list of the most popular categories and nominees. This shall provide you with a good starting point for planning the event. 

If possible, try to create a mix of serious and fun awards. This will keep things interesting and allow people to let loose a bit. For example, you could have an award for “Most Improved Employee” as well as “Best Dressed.”

2. Tie Awards into Company Values

When deciding on award categories, tie them into your company’s values. This will help reinforce what’s important to your business and remind employees of their role in furthering those goals. For example, if one of your prime values is teamwork, you could have an award for “Most Collaborative Team.” This shall be an excellent opportunity to recognize a group that’s gone above and beyond to work together on a project. If customer service is essential to your company, you could have trophies for “Best Customer Service.” This would be a great way to encourage employees to always provide top-notch service.

3. Send Virtual Award Show Invitations

Make sure to send out invitations to your virtual award ceremony in advance. This will give people time to clear their schedules and make necessary arrangements. If possible, try to send the invitations a few weeks in advance. This shall provide people with plenty of time to plan and make sure they can attend the event. You can send the invitations via email or be more formal through the mail if you want to be more formal. Be sure to include all the essential details, such as the date and time of the event, how people can log in or participate, and what they need to do to prepare.

4. Display Fun Virtual Backgrounds

If you’re holding the virtual award ceremony over video chat, make sure to have some fun backgrounds available. This will add a bit of visual interest and help set the tone for the event. You can find plenty of free backgrounds online, or you can create your own. If you go with the latter option, make sure to design something in line with your company’s branding. For example, you could use your company’s logo or colors in the background. If you want to get creative, you could design a background that looks like a red carpet. This would be a great way to make your employees feel like VIPs.

5. Cover the Event in a Blog or on Social Media

Make sure to promote the event leading up to it. This will generate excitement and help ensure a good turnout. You can do this by writing a blog post about the event or creating an event page on social media. Be sure to include all the essential details, such as the date and time of the event, how people can log in or participate, and what they need to do to prepare. You can also leverage social media to promote any fun activities or games you have planned for the event. For example, you could have a photo booth with props or hold a raffle.

6. Schedule Performances or Speeches

If you want to make the event more interactive, consider scheduling some performances or speeches. This might give people something to do while they’re waiting for the awards to be given out. You can ask employees if they’d like to participate, or you could hire someone from outside the company. If you go with the latter option, make sure to book someone entertaining and appropriate for a business setting. For example, you could hire a comedian or a magician.

The virtual award ceremony is a great way to celebrate your employees’ hard work and achievements. By following these tips, you can ensure that the event is successful. This will be a great way to show your employees how much you appreciate their dedication and commitment to your company.

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